Change Control Board

Large organizations typically have a Change Control Board that is the only body in the organization which is authorized to approve change requests. This board requires the stakeholders to follow a standard process called Integrated Change Control which begins with a change request from a stakeholder. For example, if the client requests the project manager to add more features to the product design, the project manager then should first evaluate how this scope change will impact the project schedule, cost, risk, etc. Then, if the client is okay with those additional impacts, a change request form must be submitted to the Board. The changes may be made to the project only if the Board officially approves the request.

Planning I: Preparation, Scope, Quality, and Risk

Getting Started

Upon successful completion of this assignment, you will be able to:

• Determine the process for making changes to a project plan.

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Resources

• Textbook: PMP Exam Prep
• Article: Learn the 8 Steps of Change Management Process
• Website: IWU Resources
• Website: Evaluating Sources
• Video: Project Change Control Defined
• Video: How to Control Change Requests on a Project
  • [Note: The inclusion of publicly-accessible video links in your courses and program should not be considered a recommendation or endorsement of any products or services mentioned within them.]

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Background Information

Unless a clear change control process is required by the organization, project stakeholders may tend to make changes to the project plan and/or deliverables to suit their own personal interests. To this end, it is important to follow the Integrated Change Control process prescribed by the PMBOK.

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Instructions

Count on us to write a narrative, expository, argumentative, persuasive, descriptive essay, and so on.

1. Review the rubric to make sure you understand the criteria for earning your grade.
2. Review the following resources, as needed:
   1. PMP Exam Prep, Chapter 4: Integration, Perform Integrated Change Control
   2. Article: Learn the 8 Steps of Change Management Process
   3. Videos:
      1. Project Change Control Defined (2:27 min)
      2. How to Control Change Requests on a Project (3:56 min)
3. For this assignment you will write a change request for the CafeLatte project described in assignment 2.3.
   1. As the CafeLatte company is experiencing continued growth, the original plan for adding a single distribution site is now being revisited. The need is now for 2 identical distribution sites.
4. Draft a business letter to your project sponsor, explaining the change request approval process using the formal integrated change control process suggested by PMBOK® Guide. Describe how this change will follow the eight steps article framework to handle this new request.
5. Your submission should be a minimum of 350 words.
6. When you have completed your assignment, save a copy for yourself and submit a copy to your instructor by the end of the workshop.

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ACCESS THE ASSOCIATED RUBRIC